Union Jobs Melbourne

Job Details

Position Description

Context

The ETU (Victorian Branch) is a diverse and inclusive craft-based Union committed to supporting its members with a proud history going back over 120 years. It is a trusted and respected organization that puts its members first.

In addition to its focus on representing and achieving the best wages and conditions for electrical workers, it works to ensure safe workplaces, protect the trade, and enhance employment and training opportunities for all members.

Role

This role is responsible for assisting the Finance Manager in all areas of managing the finance function. Specific responsibilities include:

• Maintenance and reconciliation of general ledger accounts
• Processing of invoices and payments
• Processing of receipts 
• Processing of payroll 
• Preparation and lodgement of Business Activity Statements and FBT Returns
• Assisting in the preparation of management and statutory reports
• Providing support to the internal and external audit programs and continuously improving the ETU’s accounting and control environment

Significant Working Relationships

Internal

• Finance Manager
• Assistant State Secretary
• Leadership Team
• All Staff and Organisers

External

• Auditors (Internal and external)
• Investment Advisors
• Financial Service Providers

Responsibilities and Duties

Accounting

• Maintenance and reconciliation of general ledger accounts,  
• Processing of invoices and payments 
• Processing of receipts 
• Processing of payroll
• Processing of member payment batches

Financial Reporting

• Provide support and assistance to the Finance Manager in the preparation of management, statutory and regulatory accounting, and financial reports.
• Assist the Finance Manager in preparing the annual Budget and in monitoring the performance of Budget vs Actuals.

Internal Control 

• The document, maintain, and continuously improve accounting and control procedures.
• Assist the Finance Manager with the external and internal audit programs and implementation of audit findings as required.
• Assist the Finance Manager to enhance financial systems, processes, and practices through continuous improvement and innovation.

Other

• Prepare and lodge Business Activity Statements
• Prepare information for FBT Returns 
• Manage ETU credit cards including organizing authorization of expenditure, 
• Manage motor vehicle administration consistent with the ETU’s Motor Vehicle Policy.
• Undertake other duties as requested.
• Act as the primary backup to the Finance Manager when required.
• Perform duties in a manner that ensures people’s health, well-being, and safety.
• Identify and communicate key risks, ensure that risk management processes are followed and that risk management is embedded in the processes for which the position is responsible.

Qualifications, Experience, and Capabilities

QualificationsEssential/DesirableTertiary qualifications in AccountingEssentialProfessional membership with CPA/CA or equivalentDesirable

  ExperienceKnowledge and SkillsAccounting

• Three years + experience in management or statutory accounting and reporting.
• Experience or understanding of accounts payable accounts receivable and payroll functions.
• Knowledge of financial governance and control practices and requirements.

Financial Systems

• Excellent working knowledge of MYOB or similar accounting systems.
• Excellent working knowledge of Excel. Experience with Power BI would be highly regarded

 AttributesBehavioursWritten Communication

• Prepares briefs, letters, emails, and reports using clear, concise, and grammatically correct language.

Verbal Communication

• Expresses views constructively and diplomatically.
• Conveys ideas and information clearly.
• Sees things from others’ points of view and confirms understanding.

Attention to Detail

• The high degree of accuracy and attention to detail.
• Carefully monitors the details and quality of work.

Planning and Prioritising

• Self-starter who is not afraid to take initiative.
• Ability to work under pressure and to deliver to tight deadlines.
• Identifies critical activities and operates accordingly, reviewing and adjusting as required.
• Develops and implements systems and procedures to guide work and track progress.

Relationship Building

• Strong team player.
• Builds and maintains good working relationships with people at all levels, internally and externally.
• Builds trust through consistent actions, values, and communication.

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