Jobs Downtown Chicago

Job Details

Hiring Organization McDonald’s – Corporate Office
Post Name Administrative Assistant
Qualification Any Graduate
Industry Private
Employment Type Full Time
Work Hours 8 Hours
Salary USD 25 To USD 28 Per Hour
Job Location Type Work From Home

Company Description

McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. As the global leader in the food service industry, our legacy of innovation and hard work continues to drive us.

From drive-thru updates to delivery to mobile order and pay, we are innovating quickly and growing. Joining McDonald’s means thinking big and preparing for a career that can have influence around the world.

At McDonald’s, we see every day as a chance to create a positive impact. We lead through our values centered on inclusivity, service, integrity, community, and family.

From the support of Ronald McDonald House Charities to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry, and the planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance, and flexible work arrangements.

We are enjoying the flexibility of a hybrid work model, in which employees spend part of their week connecting with co-workers in our state-of-the-art headquarters. Located in the booming West Loop of downtown Chicago, it’s set up to be a global hub that cultivates collaboration:

  • Take a class at Hamburger University
  • Sample future items in our Test Kitchen
  • Utilize the latest technology to connect with your team around the globe

We are an equal opportunity employer committed to the diversity of our crew members, staff, operators, and suppliers. We promote an inclusive work environment that creates feel-good moments for everyone.

We are interested in people who enhance our company culture: Does this role interest you? We encourage you to apply even if you don’t meet every single requirement!

Job Description

About Ronald McDonald House Charities

Ronald McDonald House Charities creates, finds, and supports programs that directly improve the health and well-being of children and their families. RMHC strives to be part of the solution to issues challenging families today.

We use our resources and partnerships in the community to help families gain access to healthcare services and keep families close during critical points in their children’s lives.

RMHC serves children and families through three core programs, and also through specialized local programs. Our core programs include:

Ronald McDonald House provides a home away from home for families while their child is accessing care at a nearby hospital.

Ronald McDonald Family Room programs are in-hospital programs that allow parents to recharge, grab a meal, or get some sleep down the hall from their child’s treatment.

Ronald McDonald Care Mobile programs are mobile programs that bring medical care, dental care, and health education right into communities where access to care may be limited.

Position Purpose

We are seeking a talented administrative assistant to provide executive-level administrative support to the RMHC Global Senior Leadership Team, which includes the: Chief Marketing & Development Officer, Chief Finance Officer, and Chief Operating Officer.

This individual will also provide general admin support for the broader RMHC Global team, including voicemail box and info email inbox coverage, mail and check pickup, and other duties as assigned. This individual will report to RMHC Global Operations Supervisor.  

  • Provide executive-level administrative support to RMHC Global Chief Operating Officer, Chief Financial Officer, and Chief Marketing and Development Officer (80%)
  • Provide departmental administrative support for the RMHC Global Team (20%)
  • Extensive calendar management and complex meeting coordination including virtual meetings
  • Travel planning includes securing travel visas, hotels, flights, ground travel, and itineraries
  •  Processing expense reports
  •  Keeping officers on schedule; providing necessary reminders, documents, etc.
  •  Management of RMHC Info email inbox (including holiday coverage)
  •  Management of RMHC general voicemail (Including holiday coverage)
  • Collection and distribution of departmental mail and checks from MHQ (M, W, F)
  • DocuSign management 
  • Additional responsibilities as needed

Operational excellence:

  •  Anticipate and respond to schedule or travel challenges and conflicts, and   work proactively to address them
  • Take personal responsibility for meeting commitments and ensuring that results are achieved in a timely manner
  • Work collaboratively with others in ways that align with the RMHC core values and support the success of the overall team


  • Must be fully vaccinated (i.e., at least 2 weeks after the last dose) for COVID-19 and, if hired, present proof of vaccination by the start date.
  • Ability to work on-site at McDonald’s Headquarters three days per week (Monday, Wednesday, Friday) as part of the check pickup process
  • Ability to work on holidays as part of info email inbox/general voicemail process
  • Intermediate to advanced-level experience with MS Office (Outlook, Word, Excel, PowerPoint) and WebEx or similar meeting tools
  • One to three years supporting VP level to C-level executives including calendar management and travel coordination
  • Strong communication and critical thinking skills
  • Reliable, results-oriented, and able to anticipate needs
  • Demonstrates ability to handle and maintain confidential information
  • Must be able to prioritize and work well under pressure
  • Strong attention to detail and ability to complete large volumes of work efficiently and effectively
  • Ability to adapt to a constantly evolving business and work environment

Additional Information

McDonald’s is committed to providing qualified individuals with disabilities reasonable accommodations to perform the essential functions of their jobs. 

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.

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