City of Phoenix Employment

Job Details

McCarthy Building Companies, Inc. is the oldest privately held national construction company in the country. We are a 100% employee-owned top 10 ENR company with the goal of being the best builder in America. Unlike many firms of our size, we are true builders; a fact which our clients appreciate since they continually come to us with their most complex building challenges.

We provide general contracting, construction management, design-build, and self-perform service nationwide. The firm has full-service offices in Atlanta, Dallas, Houston, Phoenix, Las Vegas, St. Louis, San Diego, Newport Beach, San Francisco, and Sacramento and has built in nearly every state with projects ranging in size from $1 million to $1 billion.

This position provides administrative support to the Phoenix office.

Reporting & Working Relationships

• Reports to the Executive Assistant in our Arizona Business Unit
• Will support various functions and work with Region Directors, Managers, and staff
• Works with fellow Administrative/Executive Assistants to effectively manage the administrative functions of the office
• Will interact and coordinate with external clients and subcontractors

Key Responsibilities

• Project manage the administration of programs or processes to ensure they are completed with, accuracy, high quality, and within deadlines
• Provide front desk coverage for daily breaks and as needed
• Plan and coordinate internal and external meetings, training, lunches/dinners, interviews, video conferences, and conference calls
• Manage company credit card reconciliation for multiple users
• Process, track, and follow up on check requests and invoices for donations, sponsorships, and business development events
• Office supply ordering
• Prepare and process expense reports
• Compose and produce a variety of business correspondence, including agendas, reports, confidential documents, and/or forms
• Coordinate travel and accommodations as needed
• Assist with special events, conferences, seminars, heart hats community efforts, and teambuilding
• Calendar and schedule management
• Track, maintain and report on various data to support the teams
• Perform basic administrative and support functions for the office
• Other tasks and duties as assigned

Qualifications:

• 5 years of administrative experience
• Event, travel, and meeting coordination experience
• High proficiency in calendaring using Microsoft Outlook
• High proficiency with Word and Excel programs
• Able to multi-task and assist multiple people and functions with competing priorities
• Experience in working in a fast-paced environment with the ability to meet daily deadlines
• May be exposed to sensitive or confidential information, the ability to maintain the highest levels of confidentiality, integrity, and discretion is critical
• Forward-thinking and has an ability and willingness to anticipate needs and be proactive
• Willingness to partner with the administrative team and others to achieve high-performing partnerships
• Ability to compose non-routine correspondence on own initiative
• Strong attention to detail and solid follow through
• Ability to write and communicate effectively

McCarthy is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, marital status, genetic information, national origin, disability, or protected veteran status.

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