|Hiring Organization||United States District Court|
|Post Name||Human Resources Assistant|
|Qualification||Bachelor’s degree from an accredited college/university in a field of academic studies such as human resources, psychology, sociology, human relations, business, or public administration.|
|Employment Type||Full Time|
|Work Hours||8 Hours|
|Salary||USD 41203 To USD 67014 Per Year|
|Location||Phoenix, Arizona, United States 85003|
The United States District Court, District of Arizona is seeking a Human Resources Assistant in the Phoenix location. This position is part of a Consolidated Human Resources Division and reports to the Human Resources Director.
The incumbent’s responsibilities include providing human resources services to the U.S. District Court, U.S. Probation Office, and U.S. Pretrial Services Office in the District of Arizona. The Consolidated HR Division provides services to both law enforcement and non-law enforcement-covered positions.
- Assists with processing a variety of human resources and payroll actions, such as appointments, promotions, separations, etc.
- Processes workers’ compensation claims.
- Gathers data for required reports, such as telework, fair employment practices, and workers’ compensation.
- Supports the recruitment process, including preparing and distributing announcements, coordinating interviews, and conducting reference checks. Reviews applications for completeness and determines if applicants meet minimum qualification requirements.
- Assists in administering background and investigations checks, employment tests, issuing credentials, and building access cards. Assists with new employee orientation, ensuring proper completion of new hire paperwork.
- Supports the processing of Judicial Externs with background checks, scheduling onboarding meetings, and maintaining associated records.
- Maintains and monitors human resources records, including payroll, leave, and timekeeping records using Human Resource Management Information System (HRMIS), adhering to national and court guidelines for multiple court units.
- Tracks and enters time-sensitive data, such as employees’ dates of promotion, performance evaluations, and step increases for multiple court units.
- Assists with benefits program coordination including maintaining and distributing benefits materials, processing forms, addressing routine benefits questions, and resolving benefits issues for multiple court units.
- Coordinates human resources-related events including the annual health fair.
- Communicates human resources policy information.
- Assists with coordination and delivery of HR-related programs for multiple court units by assisting with preparing materials and resources, and scheduling resources (e.g., meeting rooms, web-based resources, etc.).
- Occasional travel to divisional offices.
- Requires at least one year of specialized experience that is equivalent to work performed at the CL 23.
- Specialized experience is defined as progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, and practices of human resources administration and involved the routine use of automated human resources systems.
- Experience with human resources procedures and practices as they relate to human resources management and processing related paperwork and transactions.
- Education may not be substituted for specialized experience.
- The incumbent must be able to handle confidential matters professionally.
- Bachelor’s degree from an accredited college/university in a field of academic studies such as human resources, psychology, sociology, human relations, business, or public administration.
- Preference will be given to applicants who have one or more years of Federal Judiciary human resources experience.
- The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the court may elect to select a candidate from the applicants who responded to the original announcement without posting the position.
- Only qualified applicants will be considered for this position. Employees of the U.S. District Court serve under “Excepted Appointments” and are considered “at will” employees (except for probation officers who may be removed for cause). Federal Civil Service classifications or regulations do not apply; however, court employees are entitled to substantially the same benefits as other Federal Government employees.
- The initial appointment to this position is provisional pending the successful completion of the required fingerprint and background investigations. The U.S. District Court is a drug-free workplace and the applicant selected will also be required to participate in a drug screening and background test prior to employment.
- Applicants are advised that false statements or omission of information on any application materials or the inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
- Participation in the interview process will be at the applicant’s own expense and relocation expenses will not be provided.
- The position is subject to mandatory electronic fund transfer (EFT) participation for payment of net pay (i.e. Direct Deposit).
- Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. § 1324b(a)(3)(B).
In most cases, this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained below.
Under 8 U.S.C. §1324b(a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.