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Document Controller

The opportunity

Project: This is a brand new project based in West London. You will be the sole Document Controller / Information manager on site. The project has over 2 years to run.

You will be responsible for ensuring the distribution of project documentation and ensuring overdue actions are closed out in a timely manner.

Your responsibilities will include:

  • Reading and understanding all Mace Aconex process and procedures guides for the project.
  • Ensuring the Mace team and subcontractors adhere to the project process and procedures and provide guidance when deviation occurs.
  • Ensuring documents are being assigned to work packages, as per the Mace work packaging guidelines and in tandem with the subcontractor viewing restrictions.
  • Providing QA check all information coming on to the system and process accordingly.
  • Ensuring all drawings and documents published to the system are associated with a document transmittal.
  • Preparing document transmittals for all information issued to the Mace and client team.
  • Attending all training provided by the information management team (IMT) as required.
  • Downloading all drawings and documents for day file and file/hang drawings.
  • Updating technical submission schedule, method statement schedules, RFI register, comment schedules, and drawing register.
  • Filing (electronic/hard copy).
  • Reviewing of document QA and comment schedule.
  • Reviewing and checking the master information delivery plan (MIDP) and task information delivery plans (TIDP) and checking against actual Aconex information.
  • Issuing of RAMS comments and status onto Aconex.
  • Maintaining company electronic and paper-based drawing and document filing system.
  • Representing the company in a presentable and professional manner
  • Document archiving.

About you

You must have experience as a project information manager. You have excellent knowledge of Aconex for all aspects of the document control process and have previous experience as a construction main contractor.

You are digitally savvy, can build lasting client relationships. You have experience working on large infrastructure projects/programs.

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